Procedures and Documentation Required for Hiring New Foreign Faculty in Shanghai Business School

When hiring foreign faculty in Shanghai Business School, the following documents and procedures must be completed. The required materials, processes, and timelines for each step are outlined below:

1. Applying for the Foreigner’s Work Permit Notice.

Required Materials:
•Application Form for Foreigner’s Work Permit.
•Passport，visa or valid residence permit.
•The applicant’s resume and job qualification certificate.
•Scanned copies of the original highest degree (diploma) certificate and professional qualification certificate.
•Non-Criminal Record certificate.
•Foreigner’s Medical certificate.
•Employment contract ,employment certificate,or government authorization letter.
•The applicant’s recent front-facing, bareheaded photo taken within 6 months.
•Other materials that may be required (such as relevant certification materials for accompanying family members, etc.).

Process:
1.The employer logs in to the National Administration of Foreign Experts Affairs’ Foreigners Working in China Management Service System, fills in the relevant information and uploads the required materials.
2. The preliminary review period is 5 working days (subject to the submission of complete and compliant materials).
3. The review period is 10 working days (subject to the online acceptance of materials).
4. After the online approval is passed, the employing unit prints the Work Permit Notification for Foreigners generated online by itself.

Timeline:
Preliminary review for 5 working days + Review for 10 working days = 15 working days.

2. Applying for a Z-Visa

Required Materials:
•Original passport with a validity period of more than 6 months and blank visa pages, and a copy of the passport photo page of the passport.
•One fully completed Visa Application Form with recently-taken color passport photo (full face, front view, and bare head, against a light background) attached.
•If applying for the visa outside the country of nationality, the original and copy of the valid certificate of legal stay, residence, work, or study in the current country, or the original and copy of a valid visa shall be provided.
• Foreigner’s Work Permit Notice.

Process:
1.Foreign faculty needs to bring the above materials to the Chinese embassy or consulate in their country to apply for a Z-visa.
2.The Chinese embassy or consulate will review the application materials, which usually takes several days to weeks.

Timeline:
It usually takes several days to weeks, and the specific time depends on the processing speed of the local embassy or consulate.

3. Applying for the Foreigner’s Work Permit

Required Materials:
•Foreigner’s Work Permit Notice .
•The original passport and its copy.
•Medical Certificate (the Verification Certificate of Physical Examination Records for Overseas Personnel or the Health Examination Certificate issued by the Chinese inspection and quarantine institution, and the issuance time is within 6 months).
•The original and copy of the Non-criminal record certifcate.
•Certifcate (diploma) of highest academic degree orrelevant vocational
•Employment contract or employment certifcate.
•Recent bareheaded photo.
•The original and copy of the Temporary Accommodation Registration Form for Foreigners.
•Other materials that may be required.

Process:
1.Usually, after obtaining the Foreigner’s Work Permit Notice, the applicant enters China and applies for the Foreigner’s Work Permit within 15 days.
2. The employer needs to bring all the original materials to the acceptance institution for verification.

Timeline:
Preliminary review for 5 working days + Review for 10 working days = 15 working days.

4. Applying for the Foreigner’s Residence Permit

Required Materials:
•The original passport and its copy.
•The original and copy of the Foreigner’s Work Permit.
•Temporary Accommodation Registration Form.
•Medical Certificate (the original and its copy).
•Recent bareheaded photo.
•Other materials that may be required (such as the certification materials for accompanying family members, etc.).

Process:
1. Foreign faculty needs to go to the Exit-Entry Administration Department of the local public security bureau to apply for a residence permit.
2. Submit the above materials. After the review is passed, pay the fee and collect the residence permit.

Timeline:
Once all application materials are complete, the application will be processed within 15 working days. Foreign talents who meet the requirements can make an appointment online through the e-government platform of the Shanghai Municipal Public Security Bureau Exit and Entry Administration. After being reviewed and approved, they can go to the special window to handle the application and complete it on the spot.

5. Key Notes

•Medical Examination: Foreign faculty needs to complete the medical examination within one month after entering China.
•Temporary Accommodation Registration: Foreign faculty needs to complete the temporary accommodation registration within 24 hours after entering China.
•Accompanying Family Members: If foreign faculty has accompanying family members, the family members also need to prepare corresponding materials, including passports, family relationship certificates, medical certificates, etc.

Summary

The whole process involves multiple steps. Here is the approximate time for each step:
• Foreigner’s Work Permit Notice: 15 working days (5 days for preliminary review + 10 days for review).
•Z-Visa: Several days to weeks (depending on the processing speed of the local embassy or consulate).
• Foreigner’s Work Permit: 15 working days (5 days for preliminary review + 10 days for review).
• Foreigner’s Residence Permit: 15 working days (it can be completed on the spot for those who meet the conditions).